Shopify has emerged as a powerful platform for entrepreneurs to establish and grow their online businesses. As transactions flow in and sales start to soar, it’s crucial to have a solid understanding of Shopify sales accounting to ensure accurate financial records. In this blog, we’ll delve into the essentials of Shopify sales accounting and provide a clear guide to creating journal entries that accurately reflect your business’s financial health. 

 1.Understanding Shopify Sales Transactions 

Shopify sales transactions involve various components, including product sales, taxes, shipping charges, and payment processing fees. Each of these elements needs to be recorded accurately to provide an overall picture of your business’s financial performance. 

 2.Creating Journal Entries for Shopify Sales 

When it comes to accounting for Shopify sales, journal entries play a pivotal role in recording each aspect of a transaction. Here’s a step-by-step guide to creating comprehensive journal entries: 

a. Product Sales Revenue Entry:

Assuming you sold $1,000 worth of products: 

  • Debit: Accounts Receivable or Cash (depending on payment method) – $1,000 
  • Credit: Sales Revenue – $1,000 

b. Taxes Entry:

If you collected $100 in sales tax: 

  • Debit: Accounts Receivable or Cash (depending on payment method) – $100 
  • Credit: Sales Tax Payable – $100 

c. Shipping Charges Entry:

If your customer paid $20 for shipping: 

  • Debit: Accounts Receivable or Cash (depending on payment method) – $20 
  • Credit: Shipping Revenue – $20 

d. Payment Processing Fees Entry:

If you incurred a processing fee of $30: 

  • Debit: Payment Processing Fees Expense – $30 
  • Credit: Accounts Receivable or Cash (depending on payment method) – $30 

 3.Handling Refunds and Returns 

Returns and refunds are an inevitable part of business. When processing these, you need to reverse the original entries: 

a. Product Returns Entry:

Assuming a customer returns $200 worth of products: 

  • Debit: Sales Revenue – $200 
  • Credit: Accounts Receivable or Cash (depending on payment method) – $200 

b. Refund of Taxes Entry:

If you refunded $20 in sales tax: 

  • Debit: Sales Tax Payable – $20 
  • Credit: Accounts Receivable or Cash (depending on payment method) – $20 

c. Refund of Shipping Charges Entry:

If you refunded $10 for shipping: 

  • Debit: Shipping Revenue – $10 
  • Credit: Accounts Receivable or Cash (depending on payment method) – $10 

 4.Reconciling Your Shopify Payments Account 

Shopify Payments, the integrated payment processing solution, can sometimes lead to a delay between the payment being received and it being transferred to your bank account. When reconciling, ensure your bank deposits match your Shopify Payments account, accounting for any discrepancies. 

 5.Automation and Accounting Software 

Accounting software can simplify Shopify sales accounting by automating the recording of transactions, reducing the chances of errors, and providing real-time insights into your business’s financial health. Most accounting software integrates seamlessly with Shopify, enabling you to sync transactions and reconcile accounts effortlessly. 

 6.Consulting a Professional 

If your business experiences high transaction volumes or involves complex scenarios, consider consulting an accounting professional who is familiar with ecommerce accounting. They can help you establish accurate processes and ensure compliance with accounting standards. 


Accurate Shopify sales accounting is essential for maintaining a clear financial overview of your ecommerce business. By understanding the components of a sales transaction and creating comprehensive journal entries, you ensure that your financial records reflect the reality of your business operations. Leveraging automation through accounting software and seeking professional guidance when needed, you can streamline your accounting processes and focus on what truly matters: growing your online business with confidence. 


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